急招全职办事处助理1名 北京市-市辖区-朝阳区

注：目前农村发展研究所（美国）北京办事处已在公安部正式注册，农业部为其主管单位。

Position Title:             Operations Assistant     

Status:                         Regular, Full Time

Location:                     Beijing, China

Classification:             Exempt

Date:                            June.2018

Job Summary:  The Operations Assistant undertakes a variety of day-to-day responsibilities and duties that are in support of four areas of Beijing office:  Finance, Human Resources, IT, and Office Operations, with a focus on Finance and Office Operations.  The Operations Assistant will work closely with the Operations Manager to guarantee the smooth running of the office.

Reporting and relationships: The Operations Assistant will report to the Operations Manager

Availability:  The Operations Assistant will be expected to work a standard workweek of 40 hours plus additional hours as necessary to get the job done. The position requires no travel.

Essential Job Functions:

Coordinate and support the Operations Manager in financial operations, personnel operations, and facility operations

Answer incoming telephone calls and receive visitors

Arrange business travel logistics, help in visa application as well as provide assistance in office events/visits/meetings

Provide clerical support in finance management. Assist the Operations Manager in project/annual budgeting and finance reporting and documentation. Deal with reimbursement claims, help in compiling the expenses report and apply for payment request, etc.

Assist the Operations Manager on liaising with the accounting partner to deal with taxation and government reporting issues as well as liaising with the HR partner to deal with office personnel issues.

Maintain office library and document filing system

Manage cleaning worker, maintaining an inviting office area and routine supplies management

Oversee office facilities, report any IT breakdowns/malfunctions instantly and coordinate in resolving problems

Monitoring info email account/Evernote account and distribute messages to appropriate staff

Provide secretarial tasks for the Country Director

Deal with ad-hoc tasks as needed

Required Knowledge, Skills, and Abilities:

Good command of spoken and written English a must

Good accounting/finance knowledge will be highly regarded

High proficiency level with Microsoft Office Suite. Familiar with office equipment and network a plus

Take initiative to manage daily tasks is critical

Strong team player with good interpersonal skills and good work ethics

Flexible with positive attitude and able to work independently

Education and Experience:

College graduate majoring in Finance/Secretary/English/Business or related disciplines

At least 1 year working experience of clerical/HR/admin related functions.Outstanding fresh graduates are acceptable

Experience working in fast-paced, deadline-driven environment

Work Environment and Working Conditions for Travelers to Developing Countries: While performing the duties of this job, the employee may be exposed to working conditions and hazards which are prevalent for the location and/or country of assignment.  The noise level in the work environment is usually moderate.  Work is primarily performed indoors with some potential for exposure to safety and health hazards related to electronics work. 

Additional Comments:  The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.  Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.

To Apply: Qualified candidates may apply by submitting a cover letter and CV (in both Chinese and English) to qingec@landesa.org or qingecao@163.com with the title of “OA-China” in the subject line.  No phone calls please.  Landesa is an Equal Opportunity employer.